Essential Tools Every Notary Should Have

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In the fast-paced world of notarization, having the right tools is crucial. Whether you're a new notary or an experienced one updating your toolkit, knowing the essential items is key to success.

✅Notary Stamp

A notary stamp is essential for certifying notarizations and is often legally required on documents. It should clearly display your name, commission number, state, and expiration date. Choosing a durable and legible stamp is crucial, as poorly stamped documents may be rejected, causing delays and frustration.

✅Notary Journal



A notary journal is essential for tracking notarizations, recording details like the signer's name, document type, and ID verification. It helps you stay organized and provides legal protection if questions arise.

✅Notary Seal Embosser


Many notaries use a notary seal embosser to add a raised seal, enhancing security and professionalism in notarized documents. Although not required in all states, an embosser can reassure clients of a document's legitimacy, especially in corporate settings where an embossed seal is often seen as more formal.

✅Miscellaneous Supplies

In addition to the core tools, consider having these useful items in your toolkit:



  • Pens: A variety of quality ink pens is essential. Opt for blue or black ink for consistency, and keep several on hand to avoid issues during signings.

  • Document Holder: A simple folder or binder helps keep documents organized during meetings, projecting a professional image and ensuring that everything is in order.

  • Notary Supply Bag: A compact, efficient bag or a wheeled bag will simplify life for all mobile notaries.

Final Thoughts

Equipping yourself with the right tools is essential for every notary. Invest in quality tools and understand state laws to master notarization.

For FREE full list, refer to Kimmi's Recommended Notary Supply List.

Discover our all-inclusive program to master notarizations, add services like loan signings, apostilles, and ink fingerprinting, and grow a profitable business step by step. Live sessions included in membership, see April's schedule below. 👇


To your success,
Kimmi
Notary Life with Kimmi

Notary Loan Signing Agent | Trainer | Author | Mentor
https://notaryeducatorsllc.com/home



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